Try Shared Lists without an account

On the welcome screen, choose Try Shared Lists. Guest mode is meant for trying the core experience before registering.

• Create 1 guest-owned list.
• Add up to 5 items total as a guest.
• After the guest limit is reached, Guest mode becomes read-only until you create an account.

Keep your guest list when you sign up

If you create a new account from the same guest session, your eligible guest data can carry into that new account.

Available sign-in methods

Depending on your platform, Shared Lists supports:

• Email and password
• Sign in with Google
• Sign in with Apple

Your login email and credentials are not displayed to other list members.

Your name and profile

Your profile name is what collaborators can recognize inside shared lists. You can update your display name and profile options from the Profile area.

Shared Lists also uses a unique username/handle where required for account identity and collaboration.

Create a new list

1. Open My Lists.
2. Choose the New List action.
3. Enter a clear list name.
4. Create the list, then open it to add items or invite members.

Your active-list limit is based on the plan of the person who owns the list.

Understand the list counters

A list can show the most useful information at a glance, including:

• To-do items that are still active.
• Done items already completed.
• Deleted activity where available.
• Members currently connected to the list.

Add items quickly

Use the add-item field or Quick Add suggestions to create items. Depending on the current interface, an item can include details such as quantity, unit, or notes.

Every new item counts toward the applicable monthly creation allowance. Editing an existing item does not create a new item.

Mark an item as done

Check an item when it is completed. Other members can see the updated status once the change syncs.

If you tapped it by mistake, use the immediate Undo action when it appears. An immediate undo does not use your normal restore allowance.

Edit or restore later

Plans include a defined number of edits and restores for each item. Free, Silver, and Gold allow one counted edit and one counted restore per item; Diamond allows up to three.

A restore is when a previously completed item is returned to the active/to-do state after the immediate Undo window has passed.

Delete a list you no longer need

Deleting a list permanently removes that list and frees an active-list slot for the owner. Members lose access after the deletion syncs.

Invite someone to your list

1. Open the list.
2. Open its sharing or member options.
3. Choose the available link, QR code, or invitation code.
4. Send it to the person you want to join.

Member capacity is determined by the list owner's plan.

Join an invited list

Open the invitation link or QR code, or enter the invitation code in the app where the Join List option is available.

If the list is already at its member capacity, or its invitation is no longer valid, the app will not complete the join.

Owner vs. member

The owner controls list-level actions such as invitations, member removal, archiving, and permanent deletion. Members can work with items according to the actions allowed by the list and plan.

Lists you join as a member do not use one of your owned active-list slots.

What is a member replacement?

A replacement happens when one collaborator leaves or is removed and another person is added in their place. Each plan includes a per-list replacement allowance.

When that allowance is exhausted, the app can disable further replacements/invitations for that list until they become available again under the applicable plan rules.

Leave a shared list

Leaving removes your membership and access. The list and its items remain available to the owner and other members.

Previous activity may remain in the list history so other collaborators can still understand who created, edited, or completed an item.

History after an account is deleted

Shared-list history may keep a display-name snapshot for past activity. When the original account no longer exists, history can show the contributor as an account-deleted user rather than exposing login information.

How rewarded ads work for list capacity

Free includes five active owned lists. When you need more, the app can offer rewarded ads to unlock additional active-list capacity, up to a maximum of ten active lists.

Rewarded ads are optional actions tied to an unlock. They are not interstitial ads that interrupt normal use.

Monthly item capacity can be unlocked in stages

The Free plan has a 300-item monthly ceiling. The app may unlock Free item creation progressively and offer a rewarded ad only when another usable block of capacity is available.

Your monthly item allowance

The item allowance resets on your account's own monthly cycle rather than necessarily on the first day of the calendar month.

• Unused item allowance does not roll over.
• Deleting, completing, or editing an item does not refund a created-item count.
• Existing items remain usable when the monthly creation limit is reached.

Whose limit controls a shared list?

List capacity, member capacity, and creation rules are tied to the owner's plan. If you are only a member of somebody else's list, that list does not consume one of your owned active-list slots.

What happens after an upgrade?

After the app store confirms the purchase, the higher plan becomes available to your Shared Lists account. If the plan does not refresh immediately, reopen the app or use Restore Purchases from the plan screen.

What happens when a lower plan takes effect?

Existing active lists and items are not deleted just because they are above the new plan's capacity. New creation can be blocked until your active usage is within the new plan limit.

If the new plan does not include Archive, archived content can no longer be retained under that feature. Export any information you need before the lower plan takes effect.

What you can do without internet

For signed-in users, cached lists remain available and common item actions can continue offline, including adding, checking/completing, and editing items where the action is allowed.

Changes are kept as pending work and synchronized after your connection returns.

Actions that need a connection

Some actions need the server or app store and therefore require internet access. These can include:

• Rewarded-ad unlocks
• Subscription and purchase verification
• Invitations and membership changes
• Archive/report actions that require server processing
• Permanent list deletion

Why list deletion is disabled offline

Permanent deletion can affect every member and all related list data. Shared Lists requires a reliable connection before carrying out destructive list deletion.

Understand pending and synced changes

The app can show states such as Saved offline, Pending, Syncing, or Synced so you know whether a change has reached the shared list.

What if two people change the same item offline?

If collaborators make conflicting changes before either device reconnects, Shared Lists resolves the conflict when the queued changes reach the service. A later device can be told that the action was already completed or added earlier by another member.

Guest limits still apply offline

Guest mode remains limited to its one list and five-item trial allowance even when the device is offline. Deleting or completing items does not recycle that guest allowance.

Who can archive lists?

Gold and Diamond include archive retention. Free and Silver do not include Archive.

• Gold: 90 days
• Diamond: 180 days

What happens after archiving?

An archived list no longer counts as an active list, so it frees an active-list slot. During its retention period it remains available as a read-only record.

Archived lists are not intended for adding new items, changing members, or continuing normal list activity.

What happens when retention ends?

After the applicable 90-day or 180-day retention period, archived data can be permanently removed. Archive should therefore be treated as time-limited history rather than permanent backup storage.

View reports

Gold and Diamond include reporting tools that can summarize eligible list activity. You can choose a range, but reportable history is limited by the archive/data retention available to your current plan.

Export to Excel

Gold and Diamond can export eligible report data to a spreadsheet file for further review, record keeping, or analysis outside Shared Lists.

Choose the right action

Delete when you no longer need the list or its history. Archive on Gold/Diamond when you want to free an active-list slot while keeping a read-only record for the plan's retention period.

Signing in on another device

Registered accounts use a single active-session model. If your account is already active on another device, the new device can show an Already signed in elsewhere message.

Choose Use this device to move the active session to the new device. The previous device is signed out. Choose Cancel to keep the existing session.

Moving your lists to a new phone

Sign in to the same registered Shared Lists account and allow the app to synchronize. An internet connection is required to retrieve the current shared data.

Guest sessions do not provide the same account-based recovery as registered accounts.

Your paid plan is missing

1. Confirm you are signed in to the correct Shared Lists account.
2. Confirm the same Apple ID or Google Play account used for the purchase is active.
3. Open the Plans screen and use Restore Purchases.
4. Reopen Shared Lists if the status does not refresh immediately.

Permanently delete your account

Open your Profile and use the account deletion option. Read the confirmation carefully before completing the request.

What remains after account deletion?

Owned account data is removed or de-identified according to the Privacy Policy and applicable retention requirements. Activity that forms part of another person's shared-list history may remain in de-identified/history form so the collaboration record still makes sense.

What other members can see

Other members need a recognizable name for collaboration. Your login password is never visible to them, and your email address is not displayed as a normal shared-list identity.

Read the Shared Lists Privacy Policy →

What can trigger a notification?

When notifications are enabled, Shared Lists can notify relevant list members about collaborative activity such as an item being added, deleted, or marked as completed.

Notifications after offline work

If a change is made while offline, the list action first waits to synchronize. Related notifications can be sent after the queued change successfully reaches the service.

See who changed an item

Where available, Item Changes or activity history helps members understand who created, edited, completed, restored, or otherwise changed an item.

Check notification permissions

Make sure notifications are allowed for Shared Lists in your phone's system settings and that the device has a working internet connection. Battery restrictions can also delay background delivery on some devices.

I cannot add another item

Possible reasons include a Guest limit, a Free rewarded-unlock boundary, the monthly item creation ceiling, or the owner plan's current capacity.

Open your usage counters or Plans screen to see the current limit and available next action.

I cannot create another list

Your owned active-list capacity may be full. Free users can have five active lists by default and may unlock additional slots up to ten through rewarded ads. Paid plans have higher fixed limits.

Deleting an unneeded active list frees a slot. Gold/Diamond can also archive an eligible list.

I cannot invite another member

The list may already be at the owner's collaborator limit, the per-list replacement allowance may be exhausted, or the invitation may have been invalidated by an archive/delete/member change.

An invitation code does not work

Ask the owner to confirm that the list is still active, has available member capacity, and that the invitation is still valid. Archived lists cannot accept new collaboration.

The app says I am signed in elsewhere

Your account is active on another device. Choose Use this device if you want the current device to become your active session. Otherwise, cancel and continue using the first device.

My subscription is active but the app shows Free

Confirm your Shared Lists account and store account, then use Restore Purchases. If the plan still does not appear, contact Support and include the app version, platform, and purchase status shown by the store.

I deleted the app. Is my account gone?

No. Uninstalling the app does not itself delete your Shared Lists account. Reinstall and sign in again, or use the account deletion process if you want the account permanently removed.

I changed my plan and have too many lists

Moving to a lower plan does not delete your existing active lists, even if you now have more than the new limit allows. You can keep using your existing data, but creating new lists may be blocked until your active usage is back within the limit.

Can I recover a permanently deleted list?

No. Permanent deletion cannot be undone. If the list was archived instead and is still inside the plan's retention period, it may remain available as read-only history.

Multilingual interface

Shared Lists supports multiple interface languages, with right-to-left layouts where applicable. Current builds may include English, Arabic, German, Persian, French, Hindi, Japanese, Urdu, Simplified Chinese, Russian, Portuguese, and Spanish.

Available languages can vary by app version and platform.

Useful Shared Lists pages

• Shared Lists product page
• Frequently Asked Questions
• Support Center
• Privacy Policy