By default, CardMind stores the following information locally on your phone:

• card photos you capture in the app;
• contact details extracted from business cards;
• saved contacts and edits you make inside the app;
• QR-code information read from a business card.

When you use OCR Capture, the scan is processed on your device. The card image and card content are not uploaded for OCR Capture.

Card photos are stored in the app's private storage on your device. They are not included in cloud backup or sync.

AI Scan is optional and requires an internet connection.

When you choose Scan with AI, the card image is securely sent to our online AI processing service so contact details can be extracted from the card. The result is returned to the app for your review before saving.

We use the card image for the requested scan. We do not use your card images or contact content for advertising, and card photos are not saved in cloud backup or sync.

If you prefer not to send a card image for online processing, use OCR Capture instead.

CardMind may create an anonymous app identifier to manage app features such as scan allowances, purchases, referrals, and rewards.

Signing in with Apple or Google is optional. If you sign in, we may receive the account identifier or email address provided by Apple or Google. Apple's Hide My Email feature is supported.

For signed-in Pro users, CardMind may back up and sync the text fields of saved contacts, such as names, companies, job titles, phone numbers, emails, websites, and notes. Card photos are not synced.

If you use the referral program, we store the referral code, referral status, reward status, and related account identifiers needed to provide rewards and discounts.

Referrals do not share your saved contacts with other users.

In-app purchases are handled by Apple or Google. We do not receive your payment-card details.

We may receive purchase status or receipt information needed to activate Pro features, AI scan packs, restore purchases, prevent fraud, and provide support.

CardMind may request the following permissions:

• Camera: used to scan business cards.
• Contacts: requested only when you choose to save a confirmed contact to your phone's address book.

CardMind does not upload your existing address book. The Contacts permission is used to add the contact you choose to save.

Free users may see ads provided by third-party advertising services. These services may process information such as device identifiers, ad interactions, approximate location, and diagnostic data according to their own privacy policies and platform requirements. Upgrading to Pro removes ads from CardMind.

We may use analytics to understand general app usage, such as which features are used and how often. Analytics events do not intentionally include card photos or the text extracted from business cards.

If the app crashes, a technical crash report may be sent to help us find and fix bugs. Crash reports may include information such as device model, operating system version, app version, and technical error details. They are not intended to include card photos or recognized card text.

We use information only to:

• provide scanning, saving, exporting, backup, and sync features;
• manage AI scan allowances, purchases, referrals, and rewards;
• show ads to free users;
• improve app reliability and fix bugs;
• protect the app from abuse, fraud, and unauthorized access;
• respond to support and privacy requests.

We do not sell your saved contacts or card content.

We may share limited information with service providers that help us operate CardMind, such as cloud hosting, AI processing, advertising, analytics, crash reporting, sign-in, and payment processing providers.

We may also disclose information if required by law, to protect our rights, or to prevent abuse or fraud.

Data stored on your device remains there until you delete it inside the app or uninstall the app.

Data stored online, such as account identifiers, synced contact text, purchase status, referral records, and support requests, is kept only as long as needed to provide the app, maintain purchases and rewards, comply with legal obligations, prevent abuse, or provide support.

To request deletion of your online account data, contact us at support@northbytelab.com.

CardMind is a business utility. We do not knowingly collect personal information from children.

We use reasonable technical and organizational measures to protect your information. Data stored on your device is kept in the app's private storage. Online communication with our services uses encrypted connections where supported.

No method of storage or transmission is completely secure, but we work to protect your information against unauthorized access, loss, misuse, or alteration.

We may update this Privacy Policy from time to time. When we do, we will update the effective date and make the latest version available in the app or on our website.